|
Region 10 AYSO REGISTRATION INFORMATION
For Registration on April 30th and June 4th
1200pm to 400pm
(Rev. 4/26/05)
Hi, Directors and Volunteers,
Are you all ready for the 2005 Fall Season registration?
This year is the second year since we instituted an on-line
registration site. As last year, this will expedite the
behind-the-scenes paperwork as well as minimize the input of player
and volunteer data.
I need you help to ensure this year’s registration will be as
successful as the past years. Below I have outlined areas that
volunteers are needed as well as areas some of you are responsible
for.
DIRECTORS- DO YOU HAVE A RESPONSIBLE DAUGHTER/SON WHO WOULD LIKE TO
HELP AND EARN COMMUNITY SERVICE POINTS? PLEASE LET ME KNOW ASAP
(cell: 918-0725 or email me at tombarnett1@msn.com ) SO I CAN CONTACT
THEM FOR THEIR HELP.
I ANTICIPATE NEEDING 12 DAUGHTERS/SONS TO HELP AT THE REGISTRATION
TABLE AS WELL AS COLLATE THE FORMS, GET THE REG. CHECKS TO THE
TREASURER’S TABLE, ETC.
1. Set up:
We will be setting up tables and chairs in two areas: the lobby area
for forms checking, AYSO pamphlets, etc., and the Community Room.
The Division Coordinators, or their appointees, are requested to
help set up the tables and chairs. I will need to have all of you at Hesse Park no later than 1115am for the set up session.
I will have boxes of forms, pens, etc. to be spread out on the
tables. I will have Division, Cashier’s, Referee’s, other volunteer
posters available to be set up in the Community Room.
2. Forms checking while registrants are waiting in line to go into
the Community Room:
I will need 4 adults, 1-2 to sit at the Registration/Forms Check
Table and 2-3 to “walk the registration line.” I will also need 4
responsible teenagers to sit at the table.
The job of the “walkers” is to expedite the whole process and help
out the “table sitters.” They will check the registration forms for
completion, check birth certificates and verify birthdates, when
appropriate, verify the player is in the correct division, write the
division number in large bold type in the “waiver” section, instruct
the parents to complete the check with appropriate fees, write the
check number on the form and instruct the registrant to find the
appropriate division table. ANY PAYING CASH SHOULD ONLY BE DIRECTED
TO THE CASHIER’S TABLE.
The job of the “table sitters” is the same as the “walkers.”
3. Community Room Registration:
Tables and chairs will be set up per item 1. above for each Division
as well as for the Treasurer, Chief Referee, Volunteer Coordinator,
Summer Soccer Coordinator, etc.
Each Division, Treasurer, Chief Referee, Volunteer Coordinator, etc.
will be responsible for staffing your appropriate table. I suggest
there be a minimum of 4 at each Division table (at least 2 for BOYS
and at least 2 for GIRLS) and I leave it up to the Treasurer and
Chief Referee on how they want their station staffed.
The Division table volunteers will be “final checking” forms for
completion, proper division placement and collecting checks from the
parents. They will also be responsible for getting names, etc. of
those parents who want to coach, assistant coach, etc. After talking
with coach/ass’t coach, etc., volunteers, direct those volunteers to
the CVPA table to talk with the CVPA.
4. Referee's and Volunteer's (CVPA) Tables:
These tables should be staffed with at least 2 volunteers each and
will be responsible for getting volunteers to sign up for ref’ing
and otherwise volunteering.
5. Cashier's Table:
This table will be the focal point for handling the checks as well
as ANY cash receipts. I leave it up to the Treasurer how he would
like to handle this.
6. “Back Room”:
I will be having boxes for registration forms at each registration
session so the completed forms can be put in these. I will need 8
“kids” to regularly go around to each registration table and pick up
the registration forms and checks; give the checks to the Treasurer
and put the Registration Forms in the appropriate division bins.
Again, these volunteers can be Soccer players, High School students,
Scouts, etc.
7. Take down:
Like the set up listed above, the Division Coordinators, etc. are
responsible to help break down the tables, put away chairs, take
down signs, etc.
I look forward to working with all of you and to our 2005 season!
Please let me know if you have any thoughts or suggestions. I will
be asking you all at the AYSO Director’s Meeting on Tuesday, March
21st, to sign up on my “Registration Volunteer Form” and I suggest
you contact whomever you want to prior to the meeting and enlist
their services for the April 30th registration. I would like their
names at the meeting. Don’t forget, the same procedure as above will
be the same at our June 4th registration.
To our success,
Tom Barnett, Registrar
|
